Civic Engagement Grants

Program Introduction — Civic Engagement Grants
The Otto Bremer Foundation is pleased to share the following announcement. The Foundation has added “civic engagement” as a programmatic strategy.

Otto Bremer was an active participant in civic matters. He ran for and was elected five times as the City Treasurer of St. Paul. He also ran for mayor, and later President Roosevelt appointed him senior manager of the Home Owners Loan Corporation for Minnesota, one of the “New Deal” organizations established to help the country through the Depression. While we don’t expect everyone to run for political office, we hope you are as inspired as we are by our founder’s interest and involvement in public affairs.

Civic engagement takes many forms, ranging from public policy, to community-based organizing, and everything in between. It is not limited to those that can vote, nor is it limited to the political arena. Block-clubs, community-based organizations, unions, and schools are just some of the places where you can create opportunities for people to engage in and with their communities.

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Why Civic Engagement
“…nonprofits have the responsibility to not only provide services and to advocate for sound social policies but also to promote citizen participation in all aspects of life.”)
--Pablo Eisenberg, Georgetown Public Policy Institute Senior Fellow.

Philanthropists are increasingly asking about underlying causes of broad social issues. Nonprofits, facing pressures in finances, accountability, and effectiveness, are considering how to tell their story to decision-makers. With limited success on single issue campaigns, organizers are seeking to integrate their advocacy efforts with more sophisticated understandings about political structures and the systems that affect the lives of people. Ordinary citizens, have an increasing desire to be a vital past of civil discourse and decision making. These are but a few of the dynamics playing out in communities across the region.

As interest grows, nonprofit leaders have questions, opportunities, and challenges associated with deeper engagement on civic matters. The Otto Bremer Foundation has adopted civic engagement as a strategy to strengthen nonprofits position within their own communities as well as influence some of the solutions to underlying issues they face.

Why focus on “civic engagement”?
Ultimately, the Foundation is interested in supporting efforts that cause positive change within communities where people live. We believe that civic engagement, and its close companion, advocacy, can affect change on a more systemic level. Our past grants suggest several reasons why this work is important:

Civic engagement and advocacy can help meet an organization’s mission and maximize effectiveness by educating and engaging the public;

Nonprofits are in a unique position to provide timely, relevant, and authoritative information; they know the issues from working in the field;

Civic engagement helps ensure awareness by community members and decision makers of the good work of an organization;

Effective advocacy helps organizations think differently about the projects they undertake;

Nonprofit participation in civic matters, give people the most affected by an issues may not have the means or ability to raise questions or concerns and be heard;

Advocacy efforts – especially those using a rights-based approach – can bring diverse members of the community together to work for a common purpose or agenda;

Incorporating civic engagement activities into an organization’s work can invigorate and motivate staff.

Building Power
Building power = building capacity
The Foundation interprets “civic engagement” broadly. As a result, capacity building for new or improved civic engagement activities may similarly cover a wide variety of activities, from strengthening professional skills to building power through one to one conversations between neighbors. Some organizations may be very experienced at such engagement work, and others may simply be curious about where engagement fits with mission and service-related work.

For those with less experience, it may be helpful to address several questions basic and related questions. What does your organization want to achieve through civic engagement? That threshold question should help to clarify goals and build internal consensus within the leadership of your organization around specific objectives. Next steps include choosing strategies and tactics, which may include research, information gathering, media advocacy, mobilizing grassroots power, and direct lobbying. After reaching agreement on those preliminary matters, it will be necessary to assess your readiness to do work in this area. This may lead to identifying resources necessary to build the advocacy capacity of the board, staff, volunteers, and where applicable, constituents or clients.

For more experienced advocates, capacity building may include building infrastructure to ensure that the ongoing capacity of an organization does not get swallowed by an intensive engagement effort. Organizers, on the other hand, may change the emphasis from issue-specific work to building power by organizing around electoral politics.

As with all capacity building efforts, threshold questions about capacity, and the actual work of building capacity, should be viewed through the ‘lens’ of an organization’s mission. Sufficiently embraced by board leadership, and appropriately grounded in external realities, building capacity equals building power.

Examples include:

  • Working with board members to help them understand the role of advocacy in relation to an organization’s mission and goals;
  • Providing staff with the skills and time to carry out advocacy activities;
  • training on legal “do’s and don’ts”;
  • training on how to form or participate in a coalition or association;
  • training on how to do a “power analysis”;
  • strengthening communication skills to effectively interact with elected officials;
  • developing a strategic plan regarding advocacy and engagement.

Power Anaylsis
powler (pou’?r). n. 1. ability to do or act; capability of doing or accomplishing something.

You’ve done everything “right” – built consensus within your organization that some form of engagement is appropriate and necessary to help meet its mission. Goals were clarified and issues researched; plans were created and seemingly implemented flawlessly. Still, at the end of the day, nothing changed. The landlords are still discriminating against tenants. Elected officials are not paying attention to “your issue.” Your organizational base has dissipated.

It is possible that one of the things missing in your work is a clearer strategic perspective for bringing about power relations in society.

We have been inspired by an unpublished article called “The Three Faces of Power,” drawn from the work of several authors. As the title suggests, there are several dimensions to power, each of which can affect the strategies and goals of advocates and organizers.

If you are interested in this aspect of civic engagement work, and wish to learn more, see the article “Three Faces of Power.

Community-Based Organizing
Strong public policy work is not possible without some support at the grassroots level. One way to achieve greater interest and support at that level is through community-based organizing. While there are several distinct approaches to organizing, they all share the common denominator of building relationships between individuals and working to build power.

Community organizing can be a useful tool to work with and help develop leadership in various communities. Organizing is a way to give voice to people within communities that are not reflected or heard by the broader public domain. Community-based organizing can be particularly powerful because it takes into account the history and context of individual communities.

The work of skilled organizers can bridge communities together and help individuals gain the necessary skills and the understanding of the various faces of power to shape and change community issues. However, organizing is not without its challenges. The work is generally long-term in nature and requires steadfast commitment to building relationships, which may not show tangible results in the near term. Over time, however, disciplined and dedicated organizing can lead to strategic work on public policies.

What does community organizing look like?

  • Taking steps to identifying common interest among people;
  • Building relationships between people;
  • Learning about "the system" and carrying out research visits;
  • Assessing barriers and opportunities, using a "power analysis," to take strategic actions;
  • Identifying and training people to become leaders;
  • Building grassroots coalitions and networks of activists;
  • Linking sectors, organizations, and issues that have not traditionally worked together on advocacy efforts.
  • Using election cycle activities to start or deepen an organization's role in issue specific organizing.
Public Policy
Some of the most extraordinary achievements in recent decades have come because nonprofits were willing to take their rightful place at the policymaking table. Whether defending civil liberties, or promoting just and equitable economic policies, the nonprofit sector has played a vital role in shaping agendas – from the United States Capitol to local block clubs.

Whether proposing new legislation or defending one's own interests, most nonprofits have a stake in shaping public policy. Why?

  • Nonprofits have the ability to provide timely and credible information to policy makers;
  • Nonprofits, like businesses, academia, and think tanks, should play a role in shaping the agenda of public policy priorities;
  • An effective partnership with government funders requires nonprofits to have capacity to articulate needs, priorities, and trends of its clients;

Many people associate public policy work with lobbying, and lobbying on particular pieces of legislation many be an important tool for some organizations. For most nonprofits involved in public policy, however, educating constituents, the community, and policy makers about general issues and conditions tends to be the bulk of the work in this area. Thus, the ability to communicate and "tell your story" are essential tools for good advocates.

Similarly, many nonprofit managers believe they don't have the time or ability to be a public policy advocate. Thus, linking to associations, networks, and collaborations, which may have staff, resources, and expertise in public policy work, is another way to get started.

Other aspects of public policy work may include:

  • Advocacy training and support for both staff and board
  • Non-partisan education efforts on issues
  • Developing a strong and positive relationship with policy makers;
  • Working alliances with other nonprofits and other sectors on issues of shared interest;
  • Creating an advocacy strategy.

Some nonprofit leaders lack a clear understanding about the logistics of public policy work and believe that lobbying activities will jeopardize their tax-exempt status. In fact, there are few if any limits on most kinds of public policy work such as litigation, research, public education, and attempting to influence decisions by administrative agencies. Opportunities for nonprofits to lobby is often misunderstood, so we invite you to visit the Foundation’s website to see the Do’s and Don’ts section.

Electoral Work
The most basic articulation of civic engagement is rooted in the single vote and the act of influencing the choice for elected officials. This choice can be an empowering way for individuals and communities to participate in public life. While exercising the right to vote is an important step, organizations are increasingly working to build presence beyond immediate election periods.

Electoral-related work typically includes Get Out the Vote activities, community organizing efforts, and voter education. Specific examples include:

  • Informing people how governments and the process of elections work;
  • Motivating traditionally low-turnout areas, including populations of lower income, students, non-citizens, and the newly eligible to vote;
  • Preparing immigrant and refugee communities to participate in the political process and to hold government officials accountable for their needs;
  • Finding opportunities and preparing people to participate in representative activities at any level including but not limited to:
  • parent-teacher associations and boards
  • union elections
  • neighborhood organizations
  • churches, temples, synagogues, and other places of worship
  • chambers of commerce
  • citizen associations
  • Non-partisan voter education activities such as:           
  • Training for nonprofit organizations to engage in voter education, mobilization, and public policy formation within the legal requirements applicable to 501(c)(3) organizations.
  • Candidate education on public interest issues
  • Candidate debates and forums

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Evaluating Your Work
The Foundation believes there is value in thinking critically about what works and what doesn’t. The following describes our understanding and interests around evaluating engagement work.

Measuring engagement and advocacy work is complex. The nature of advocacy and civic engagement makes it especially difficult to determine which approaches work and which do not. For example, advocacy goals are often long-term and system-wide. Yet, successes may be incremental and frequently uneven. External factors, such as the political and economic environment, are hard to predict and impossible to control. Likewise, building relationships between constituents and decision makers are critical to success but challenging to measure.

Emphasis is on learning. The Foundation is greatly interested in learning more about the application and impact of various approaches to civic engagement in local communities. Thus, we encourage applicants to develop both long-term and incremental measures of success and progress. Successful advocacy and engagement efforts usually take time and persistence. Be as specific – and as reasonable – as possible.

Focus benchmarks on results, progress towards goals, and capacity-building efforts. Results benchmarks help show success in achieving one or more of the organization’s goals and objectives related to engagement. These may take years to achieve and then still be incomplete!. Examples include changes in public policy or improvements in programs or services due to policy change. Progress benchmarks track the steps your organization has taken to achieve your goals and objectives. Progress may cover accomplishing key activities and obtaining incremental results. Increased media coverage and/or editorial support of a particular issue, or distributing materials to 50 other groups interested in an issue are sample progress benchmarks. Capacity building benchmarks demonstrate the strengthening of an applicant’s capacity to achieve advocacy success. For some, this may mean starting at the beginning, with training for board and staff on the issues and opportunities related to advocacy and engagement. For others, it might mean developing an e-mail network, or establishing a coalition with other nonprofits interested in common issues.

Another way to measure the progress of an engagement effort is by considering its impact on different target audiences, e.g.: policymakers, constituents, the public, other organizations, and your own organization.

You are the expert. Although measuring social change through civic engagement may be subtle and challenging, evaluating such work does not require a formal study or outside experts. You are in the best position to decide how best to collect and analyze your results. Significant information can be obtained by simply but consistently recording information about:

  • conditions at the beginning of a project;
  • major activities related to interim and long term objectives, and progress made on specific measures of success; and
  • external factors and their impact on advocacy strategies can yield important information about the strength and weaknesses of an engagement project.

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Proposal Process
The proposal submission and grant review process for civic engagement proposals are virtually the same as any other proposal to the Foundation. All proposals must meet the geographic and categorical parameters of the Trust instrument that established the Foundation and meet the Foundation’s mission.

For civic engagement proposals, suggested questions to consider when writing a proposal should include:

  • What do you want to change?
  • Who wants you to do it?
  • How will you go about changing it?
  • What are your long-term goals and what can reasonably be accomplished during the grant period?
  • What will you need to do it?
  • Who will help you?
  • What will be your benchmarks of progress, and how will you document and measure that progress?
  • How does this work strengthen the capacity of the organization?
  • How are you going to communicate your results to others?
  • How will your work be accessible to all members of the community?
  • How will your work promote human rights?

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Civic Engagement Examples

Community Based Organizing
Centro Campesino (Owatonna, MN) works on local community issues that relate to basic standards of living and working conditions for migrant farm laborers and their families. Rather than relying on outsiders, community members have taken it upon themselves to develop leaders and advocacy skills, as well as organize around specific issues.

In 1997, Family and Children’s Service/Jobs and Affordable Housing Campaign (Minneapolis, MN) organized a community meeting attended by individuals, primarily African Americans, who were homeless, inadequately housed, unemployed or underemployed. Participants identified and prioritized concerns. Those attending the meeting expressed a strong interest in addressing the identified issues, and the Jobs and Affordable Housing Campaign was created as a vehicle for community members to act on these issues through community organizing. Since then, members have successfully addressed issues related to affordable housing, tenants’ rights, police and community relations, new immigrants’ experiences, and neighborhood safety.

Minnesota State Baptist Convention (Minneapolis, MN). “Mission to Mobilize” is a collaboration between the Minnesota State Baptist Convention and the Joint Religious Legislative Coalition. The focus of the project is to build civic engagement capacity within communities that have had lower voter turnout and citizen participation in public policy debates. The collaboration leaders are organizing leadership committees in six pilot congregations. The committees are constructing advocacy networks – a “civic infrastructure for social outreach and justice” – and organizing mobilization training and issues briefings. Goals include convening with elected officials, and increasing voter registration and turn-out efforts.

Jewish Community Action (“JCA” – St. Paul, MN) has been working with faith communities to make social justice an integral part of congregational life. In the process, synagogues are being catalyzed to transform their own understanding of social action, from a primary focus on direct service, to an increasing emphasis on social justice – taking action against the root causes of poverty, racism, and inequity in the region. To strengthen and sustain work in these areas, JCA is training volunteer members to become social justice leaders in their congregations.

Voter Education
Confederation of Somali Community in Minnesota (Minneapolis, MN). In 2002, led by a graduate of Organizing Apprentice Project, a group of Somali citizens held a public meeting with Senate candidates Wellstone and Coleman. Emboldened by the strong turnout, and increasing interest in public issues, Somali Action Alliance (“SAA”) was formed to build community power through collective action. In 2004, SAA held a Get-Out-The Vote campaign, which included voter education work that provided information to over 600 Somali-American about the voting process.

People Escaping Poverty Project (“PEPP” – Moorhead, MN) is a grassroots organization located on the border of Minnesota and North Dakota that grew out of frustration by low income individuals about housing conditions and community relations with the police. With a focus on developing leaders from the community, PEPP has worked to coordinate a common issue agenda. Recently, PEPP collaborated with the Minnesota Women’s Foundation and the White House Project to carry out voter education and candidate forums.

Centro Legal (St. Paul, MN). The Centro Legal Civic Participation Project worked to inform and engage the Latino community across the state about voting rights, civic participation, and the democratic process. Finding no culturally appropriate materials, Centro Legal developed a Latino Voter Participation Toolkit on how to vote, where to vote, and where to register to vote. All of the activities associated with this project worked to overcome barriers that previously hindered full civic participation by Latinos.

Minnesota African Women’s Association (“MAWA” – Minneapolis, MN) promotes the health and well-being of African refugee and immigrant women and their families. MAWA’s election organizing project, “Organizing Pan Africans,” had a short term goal of engaging Pan Africans through voter education and get out of the vote activities, including a twelve week targeted effort within different African communities during the 2004 election year. The project’s other purpose is to develop a “Girls in Politics” curriculum that will be used to orient Pan African girls to the political processes in the United States.

Minnesota Directors Forum (“MDF” – St. Paul, MN) is composed of directors of service organizations that work with immigrant and refugee communities. In 2004, MDF leaders decided to mobilize their constituents from Southeast Asian communities to get involved in civic processes. The group worked in the Twin Cities and Rochester on voter education, candidate forums, getting information covered in different languages, and coordinating get out the vote activities on election day.

Montana Conservation Voters Education Fund (Billings, MT). As a 501(c)(3) established along with a 501(c)(4), Montana Conservation Voters Education Fund is constantly working to expand leadership and civic engagement activities with low and middle-income women and rural people who are interested in public health and related issues. To ensure that it and collaborating organizations are working on legally permissible activities, the Fund provides leadership development training, including workshops taught by Alliance for Justice.

Public Policy Examples
Minnesota Youth Service Association (New Hope, MN) is Minnesota’s largest coalition of service providers for runaway and homesless youth. They provide typical association support such as communication and networking opportunities. But, in 2005, they decided to leverage the expertise and experience of their members to develop a legislative campaign that focuses attention and resources on the needs of Minnesota youth and young adults. This statewide advocacy project, the Minnesota Youth Advancement Act, will highlight best practices of the systems that protect and provide for youth.

Child Care Works (Minneapolis, MN) received a grant to work on child care issues at the state legislative level. Child Care Works follows child care public policy and deciphers legislative details for child care advocates. Using online technology, Child Care Works staff send out daily briefings and arrange for email advocacy with constituents. The electronic network has enabled Child Care Works staff to connect with other social justice advocates, ensuring a more coordinated advocacy effort on a statewide basis.

Not surprisingly, Parents United for Public Schools (Minneapolis, MN) grew out of frustration by a small group of parents concerned about recent cuts in education funding and the impact it would have on public schools. Parent United is using a grant from the Foundation to develop a public relations campaign. This grassroots effort has evolved to a point where Parents United is providing accessible information on its website, organizing parents at the legislature, and incubating parent organizations on a statewide basis.

Putting the Pieces Together (Bismarck, ND). “Many of our member organizations are timid in their outlook towards advocacy and in encouraging their members to participate in community decision-making,” reports leaders of Putting the Pieces Together, an association of 34 grass-roots organizations. Yet, “there appears to be more pent up frustration that not enough is being done by those in power.” As a result, leaders are working to provide time and opportunity to discuss and become familiar with what is possible. An economic justice campaign includes work ranging from preparing laid-off workers to testify before local city councils, to organizing public meetings, forums, and hearings on taxes, budget choices for wages, and health care. Leaders believe overcoming roadblocks to increased participation is possible, but “it will take a concerted effort.”

Growth and Justice (Minneapolis, MN). “How should Minnesota state and local governments collect the revenue they need, and why?” is the question Growth and Justice has sought to answer, in hopes new ideas around taxation and economic justice can be infused into both the legislative and electoral processes in the coming years. Strategies include meeting with legislative candidates and others to develop issue platforms; media and outreach efforts, including writing articles and editorials, hosting forums, and participating in other forms of public debate. Essential to the work of Growth and Justice is its efforts to involve all sides of an issue and fashion solutions that appeal to a majority of Minnesotans.

Literacy Volunteers of America (Menomenie, WI). Excerpt from a letter sent at the behest of Literacy Volunteers staff related to future funding of their programs:

“Dear Congressman [_________],
I am writing in regards to Adult Basic Education. It is a good program that has helped me attain my G.E.D., and my H.S.E.D. is pending. I would’ve never gotten my G.E.D. if it wasn’t for this program. Why do you want to cut funding for this program? It is helping me to prepare to get a job and prepare for my future. I think you should not cut funding.
Sincerely, [________]”

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The Do’s & Don’ts  of Civic Engagement
Lobbying
If you’re not lobbying, you’re not exercising your full rights under the 1976 Tax Reform Act ("Lobby Law"). The law permits nonprofits to engage in lobbying and other advocacy activities, as long as they adhere to some of the broad spending limitations

In terms of specific activities, a 501(c)(3) organization CAN:

  • Educate the public on issues and encourage participation in the political process.
  • Educate all candidates and political parties on your issues.
  • General lobbying on issues.

In terms of expenditures, a 501(c)(3) organization CANNOT:

  • Engage in electioneering (taking a partisan position)

The 1976 Tax Reform Act (Lobby Law)
These guidelines are called “lobbying-expenditure test” and were passed under Section 501(h) and 4911 of the Tax Reform Act of 1976. This law clarifies that 501(c)(3) organizations that elect to fall under these rules can spend up to a defined percentage of their budget for lobbying without threatening their tax-exempt status.

If you elect to be covered by the Lobby Law, you need to do two things:
1. Take formal steps to elect to fall under the 1976 guidelines. An organization must file an IRS Form 5768 with the IRS.
2. Know lobby limits – The 1976 Tax Reform Act divides lobbying into direct lobbying and grassroots lobbying. Direct lobbying occurs when an organization communicates its position with regard to legislation or legislative proposals directly with legislators, legislative staff, executive branch officials, and executive staff.
Grassroots lobbying is when an organization asks the public to support, oppose, or otherwise influence legislation by contacting elected and appointed officials.

Electoral Work
Things an organization CAN do as a 501(c)(3) organization:

  • Conduct voter registration and nopartisan get-out-the-vote efforts.
  • Educate the public on issues and encourage participation in the political process.
  • Educate all candidates and political parties on your issues.
  • Conduct or participate in a nonpartisan candidate forum. The forum must be open to all candidates, be run in a balanced way, and include a broad range of nonpartisan questions for all candidates.
  • Make presentations on your organization's issue to platform committees, campaign staff, candidates, media, and the general public.
  • Work on behalf of a ballot measure.
  • General lobbying
  • Rent or sell mailing lists to candidates at fair market value, if made available to all candidates.
  • A nonprofit can and should inform candidates of its position(s) on particular issues and urge them to go on record to support these positions.
  • Activities cannot be biased for or against any candidate or political party.
  • Nonprofits may invite candidates to meetings or to public forums sponsored by the nonprofit
  • Invitations must be extended to “all serious candidates”
  • Even-handedness must be maintained: activities cannot be biased for or against any candidate or party.

Things an organization CANNOT do as a 501(c)(3) organization: (these restrictions in no way prohibit officers, members, or employees from participating in a political campaign as private citizens.)

  • Endorse or oppose a candidate – implicit or explicit. Contribute money, time or facilities to a candidate.
  • Coordinate activities with a candidate.
  • Restrict rental of your mailing list and facilities to certain candidates.
  • Set up, fund, or manage a Political Action Committee established under section 527 of the tax code mainly for electoral activity.

What a foundation CANNOT fund:
While 501(c)(3) organizations may conduct voter registration campaigns, foundations cannot fund this activity. Foundations can fund voter education efforts.

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Online Resource Links

Please note: This list is not exhaustive, rather, a starting point to identify resources

Non-governmental resources
Alliance for Justice
Advocacy Institute
The Advocacy Project
American Association
Asian American Legal Defense and Education Fund
Center of the American Experiment
Center for Asian Pacific Minnesotans
Center on Budget and Policy Priorities
Charity Lobbying in the Public Interest
Chicano Latino Affairs Council
Council on Black Minnesotans
Independent Sector
Internal Revenue Service
ISAIAH
League of the Latin American Citizens
League of Women Voters
Metropolitan Interfaith Council on Affordable Housing
Mexican-American Legal Defense Fund
Minnesota Council on Nonprofits
Minnesota House
Minnesota Indian Affairs Council
Minnesota Senate
National Association for the Advancement of Colored People
National Priorities Project
National Council of Nonprofit Associations
National Council of La Raza
OMB Watch
Philanthropy for Active Civic Engagement
Puerto Rico Legal Defense Fund
United Nations Association of the USA

State Government
The National Association of Counties – The National Association of Counties provide a website that allows you to select the state in which you are interested in and call up links to all of the counties within that state with web sites.
National Council of State Legislatures
National League of Cities
Public Technology
State and Local Government on the Net

Federal Government
Firstgov Portal
White House
Federal Agencies
U.S. Congress
Congressional Budget Office
Supreme Court
Library of Congress
Federal Register
Search U.S. Code
Government Printing Office
Lobbying Disclosure Reports
National Archives and Records Administration
Federal Grant Information
Campaign Finance Information
IRS Exempt Organization Information

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